Privacy Policy
Privacy policy
Our company recognizes the importance of appropriately protecting personally identifiable information (hereafter referred to as 'personal information') and as a company, we take the following approach:
We establish a 'personal information protection policy' and ensure that all staff involved in our company's operations understand and comply with relevant laws and regulations related to the protection of personal information.
Personal information management
Our company makes every effort to ensure that personal information is accurate and up-to-date and we take necessary and appropriate security measures to protect against unauthorized access, tampering, leakage, loss, and damage.
Additionally, we obtain certification from third-party organizations on information security to ensure that these security management measures are properly in place and will continue to maintain and improve our personal information protection system.
Collecting and using personal information
When collecting personal information, this company specifies the usage objectives to the greatest possible extent, and clarifies the company's contact information, and collects personal information within the necessary scope.
Disclosure/provision of personal information to third parties
This company does not disclose/provide information to third parties (unless legally obliged to do so) without prior consent from the party that has provided the information. Additionally, if personal information is provided to a company that takes on outsourced work, they will be responsible for personal information protection as per their confidentiality agreement, and this company will manage the company in question to ensure that they are correctly handling the personal information.
Disclosure/revision/deletion of personal information
After confirming the identity of the information provider, this company will respond swiftly to requests for personal information inquiries, revisions, deletions, etc.
Continual improvements to personal information protection
This company provides regular training and education to all staff related to these activities, and will conduct continual improvements in relation to initiatives regarding personal information protection policies.
Response to complaints and consultations
Regarding the handling of personal information, we have set up a contact point for complaints and consultations. We will promptly respond to your inquieries.
About revisions
The "personal information protection policies" may be revised without prior notice, as per laws and regulations and/or as per company policies.
About the handling of personal information
■Purpose of using personal information
The purposes for which we use the personal information we acquire can be described as follows.
Except in cases where separate regulations are stipulated in laws or guidelines, we do not use personal information beyond the extent necessary to achieve the stated purposes.
【System Development, Maintenance, and Operation Services】
We will use personal information acquired through system development, operation, or maintenance activities and stored in our IT services for the purpose of their operation and management.
【Our Company's Srvice Operations and Consulting Services】
We will use personal information acquired through the operation, maintenance, and consulting activities of our company's services (such as JOB Scope, Chai, and others) and stored within our company's services for the purpose of operating and managing them when providing our company's services.
【Personal Information on Business Partners and Collaborators】
The names, addresses, email addresses, and telephone numbers provided via email or business card exchanges will be used for the purposes of communication for business transactions, inquiries, contract negotiations, and other business-related matters.
【Public Relations and Marketing Activities】
Personal information acquired through event or seminar participation, questionnaire responses or application, either held by our company or another companies, will be used to provide information about our company's products, services, events, seminar information or other related matters by mail, phone, fax, e-mail or other means of communication.
【Recruitment Activities】
We will use the names, addresses, phone numbers, email addresses, and employment history information of those who apply for our recruitment selection process for the purpose of conducting recruitment activities.
【Employee Information】
Personal information collected directly from employees and other personnel will be mainly used for human resources and labor management operations, as well as for communication from the company to its employees or other personnel. After the employee's departure, the personal information will not be returned to the employee and the information that has fulfilled its intended purpose will be securely disposed with the due responsibility.
【Inquiry information】
The names, addresses, email addresses, phone numbers, and IP addresses provided by customers or others when entering into a contract for our services or making a request for related materials will be used for the purpose of responding to inquiries or applications.
■Provision of personal information to third parties
We do not provide your personal information to third parties except in the following cases.
・In case of your consent
・When required by law
・When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person
・When it is particularly necessary to improve public health or promote the sound development of children and it is difficult to obtain the consent of the individual
・When it is necessary for a national institution, a local public entity, or a person commissioned by the government to cooperate in performing the affairs specified by laws and regulations and obtaining the consent of the person may hinder the performance of the affairs.
■Joint Usage
Our company may use jointly acquired personal data with affiliated companies for business cooperation purposes.
■Outsourcing to overseas operators
If we provide personal data to third parties in foreign countries, we will take necessary measures such as obtaining consent in accordance with the provisions of laws and regulations.
(1)Items of jointly-used personal information
Names, addresses, genders, dates of birth, phone numbers, email addresses and other personal information (excluding authentication information such as passwords).
(2)Scope of joint use
We provide information to experts when customers who use our services receive advice or proposals.
(3)Purpose of use
To provide proposals to customers.
(4)Manager responsible for the management of jointly used personal information
Defide Co., Ltd.
■Outsourcing of handling of personal information
We outsource some of our operations to contractors to ensure that operations are performed smoothly. In this case, we will meet the criteria for selection of subcontractors set by us, evaluate the environment improvement for personal information protection, etc. and conclude a contract for personal information protection such as handling of personal information if certified as a subcontractor And conduct appropriate management and supervision.
■Google Analytics usage of Cookies for data collection.
This data is collected anonymously and does not identify individuals.
You can refuse collection by disabling cookies in your browser settings.
For more information about this policy, please see the Google Analytics Service Terms of Use page or the Google Policy and Terms page1.
Google Analytics Terms of Service
■Procedures and complaints / consultations regarding requests for disclosure, etc.
We will promptly respond to requests regarding the use, disclosure, correction, addition or deletion, use of the personal information subject to disclosure, and the suspension of use by third parties.
For specific procedures (application form, identity verification, etc.) regarding disclosure requests, please use the contact below.
For inquiries such as consultations and complaints regarding the handling of personal information, please us the contact below.
■Voluntary provision of personal informatio
Whether you provide us with personal information is at your discretion.
However, if you do not provide the necessary items, you may not be able to use each service to its fullest.
■Contact point for complaints, consultations and inquiries regarding personal information
〒810-0001
Tenjin Business Center 8F, Tenjin 1-10-20, Chuo-ku, Fukuoka-city, Fukuoka.
Defide Corporation
Personal Information Protection Consultation Desk
TEL：092-791-5909
Enactment date: August 1, 2008
Revised: February 25, 2020
Revised: April 19, 2023
Defide Corporation
Representative Director
Tetsuya Yamamoto
Contact: 092-791-5909